Legal Notice and Purchase Terms

EBSCA

The European Baseball & Softball Coaches Association (EBSCA) is a joint initiative of the European Baseball Coaches Association (EBCA) and the WBSC Europe Development Commission.

EBCA
European Baseball Coaches Association
SIREN: FR0877.647.834

WBSC Europe
World Baseball Softball Confederation Europe
Av. Général-Guisan 45
1009 Pully
Switzerland
Organization number: CH428.023.299

EBSCA, EBCA and WBSC Europe can each be involved in the organization, administration, communication and development of baseball and softball coaching activities in Europe.

Disclaimer

EBSCA, EBCA and WBSC Europe strive to provide accurate and high-quality information on this website (ebsca.org). However, we do not guarantee that all information is complete, correct, up to date or suitable for every specific purpose.

EBSCA, EBCA and WBSC Europe cannot be held liable for publication errors, technical errors, omissions or other inaccuracies that may impact the content of this website.

In the event of incorrect publication of product, membership, event or service information, including pricing errors, EBSCA, EBCA and WBSC Europe reserve the right to refuse, correct or cancel registrations, orders or services affected by such incorrect information.

This website may contain links to external websites. EBSCA, EBCA and WBSC Europe are not responsible for the content, availability, privacy practices or security of external websites.

Privacy Policy

This Privacy Policy explains how personal data is collected, used, stored, protected and transferred when persons use this website or otherwise interact with EBSCA, EBCA or WBSC Europe in relation to EBSCA activities.

This policy is intended to comply with applicable data protection rules, including the EU General Data Protection Regulation (GDPR), applicable French data protection law, the Swiss Federal Act on Data Protection (FADP) and, where applicable, relevant privacy requirements for persons located in the United States.

Where WBSC Europe is the responsible organization for specific processing, Swiss law and the WBSC Europe Data Protection Policy principles apply, taking GDPR principles into account.

Purposes of Processing

Personal data collected through this website is used for the organization, administration and communication of EBSCA, EBCA and WBSC Europe activities.

Personal data may also be used for compatible further processing where the later use remains reasonably connected to the original purpose. This includes using membership, event, attendance, certification or communication data for related EBSCA, EBCA or WBSC Europe organizational, historical, coach-development, certification or communication purposes.

• membership administration
• event, convention, clinic, camp and program registration
• participant accreditation and attendance management
• certificate generation and verification
• payment, invoicing, donation and accounting administration
• member area access
• communication with members, participants, donors, partners and applicants
• contact form and partner request follow-up
• coach development activities
• public sports, education and development reporting
• internal statistics, historical records and organizational reporting
• security, fraud prevention, spam prevention and technical website operation

Types of Data

Depending on the activity, EBSCA, EBCA or WBSC Europe may process:

Sensitive data is only collected where necessary and appropriate for the relevant activity, or where the data subject has provided explicit information for a specific purpose.

• name and contact details
• email address and phone number
• address and country
• organization, club, federation or company
• membership type and membership history
• event registrations and attendance
• payment, invoice and donation references
• dietary or accessibility information where needed for an event
• travel or accommodation information where needed for an event
• sport discipline and coaching-related information
• photos, video or media content where relevant to public events, news or event reporting
• communication history
• technical data such as IP address, browser information, user agent and security logs

Legal Basis

The legal basis for processing may include:

Consent may be requested through digital forms, digital checkboxes, written forms or other clear affirmative actions.

For persons under the age of eighteen, or persons who cannot legally provide informed consent, consent must be provided by a parent, legal guardian or duly authorized representative where required.

• performance of a contract or pre-contractual measures
• compliance with legal, tax, accounting or administrative obligations
• legitimate interest in managing memberships, events, coach development, communications, certification, security and organizational history
• consent, where explicitly requested
• compatible further processing for related EBSCA, EBCA and WBSC Europe purposes
• establishment, exercise or defense of legal claims
• compliance with applicable sport rules, federation requirements or public authority requests

Data Deletion and Consequences

Data subjects may request deletion of their personal data where legally possible.

However, users should understand that deletion of information required for membership, event registration, payment administration, attendance verification, certification or member area access may automatically make it impossible to maintain or provide those services.

This means that a person who requests deletion of required personal data may no longer be able to:

Some data may still be retained where required for legal, tax, accounting, payment, security, certification, dispute-resolution or legitimate organizational purposes.

• hold or renew an EBSCA membership
• register for events
• participate in events that require identification, payment, membership validation or attendance records
• access the member area
• receive or verify certificates
• receive invoices, confirmations or event communications
• maintain historical participation or membership records

Data Sharing

Personal data is not sold.

Personal data is not shared with third parties for third-party advertising.

Personal data may be shared where necessary with:

Third parties may only process personal data as required for the relevant service or activity. Where a local federation, partner organization or external organization is independently responsible for its own activities, its own legal and privacy rules may also apply.

• EBCA
• WBSC Europe
• authorized EBSCA staff, board members or administrators
• event organizers and operational event partners
• local federations or sports organizations where relevant to a specific activity
• partner organizations, including non-European organizations, where relevant to a program, membership benefit, exchange program or event
• payment providers
• invoicing, accounting and administrative service providers
• website hosting, email, security, database and IT providers
• public authorities where legally required
• insurance, legal or professional advisers where necessary

Public Events, Photo and Video

At public events such as conventions, camps, clinics, ceremonies, games, meetings or side events, EBSCA, EBCA or WBSC Europe may take photos, record video or publish event-related media.

Where possible, participants and visitors will be informed through event notices, registration information or venue notices.

Photos, video, names, roles, countries, clubs, organizations, results, awards, attendance or similar event-related information may be published for sports, communication, reporting, historical or promotional purposes, provided this remains proportionate and lawful.

Payments

Online payments are processed by external payment providers such as Stripe or other payment processors.

Full payment card details are not stored on EBSCA servers.

EBSCA may store payment references, transaction status, invoice references, donation records and accounting information required for administration, support, reconciliation, tax and legal compliance.

International Data Transfers

Personal data may be processed or accessed in countries including France, Switzerland, other European countries and, where relevant, the United States or other countries connected to hosting, email, payment, federation, event, program or technical service providers.

Where required, international transfers are handled through appropriate safeguards, such as adequacy decisions, contractual protections or comparable lawful mechanisms.

Data Security

EBSCA, EBCA and WBSC Europe take reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, disclosure or alteration.

Access to personal data is limited to persons who need access for their role or service.

In the event of a data breach that is likely to significantly affect the rights or interests of persons concerned, EBSCA, EBCA or WBSC Europe will take appropriate steps in accordance with applicable law.

Retention

Personal data is retained only as long as necessary for the purposes for which it was collected, or as required for legal, accounting, tax, certification, historical, security, federation or legitimate organizational purposes.

Membership, event, attendance and certificate records may be retained for longer periods where needed to preserve organizational history, verify participation, issue or verify certificates, manage member records or protect legal interests.

When personal data is no longer needed, it may be deleted, anonymized or permanently pseudonymized.

Data Subject Rights

Depending on applicable law, data subjects may have the right to:

Withdrawal of consent does not affect processing that took place before withdrawal. It also does not prevent processing that remains necessary for contractual, legal, accounting, certification, security, legitimate organizational or legal-claim purposes.

Requests can be sent through the contact details published on this website.

Where applicable, complaints may be submitted to the competent data protection authority, including the CNIL in France, the Federal Data Protection and Information Commissioner in Switzerland, or another competent local authority.

• request access to their personal data
• request correction of inaccurate or incomplete data
• request deletion where legally possible
• request restriction of processing
• object to processing
• request data portability where applicable
• withdraw consent where processing is based on consent
• lodge a complaint with a competent data protection authority

Cookie Policy

This Cookie Policy applies to the website "ebsca.org" ("the Website").

By using the Website, you agree to this Cookie Policy, which applies when you visit the Website via any type of device.

Any changes to this policy will be published here. We reserve the right to modify this Cookie Policy from time to time. Such modifications will take effect once published here.

We use cookies and similar technical storage where necessary for the operation of the Website, the member area, registration workflows, shopping cart functionality, login sessions, payment flow continuity, security and form protection.

To access the MEMBER AREA, your browser must allow necessary cookies.

We do not use cookies for third-party advertising.

If analytics tools such as Google Analytics are used, they may involve cookies being stored and/or accessed on your device. Blocking analytics cookies should not normally affect access to the content of this Website.

Automatic cookie-consent browsers, privacy extensions, ad blockers or script-blocking extensions may interfere with the normal operation of the Website, including login, forms, registration flows, shopping cart functions or payment redirects. If a specific browser does not work correctly, users are advised to try another browser or temporarily adjust browser or extension settings.

Click here for more information on Google Analytics' Cookie Policy.

These links explain how to adjust cookie settings via your browser: Chrome / Safari / Firefox / Internet Explorer / Edge.

After completing your registration(s), payment flow and/or visiting the member area, you may delete our cookies if still present. Necessary session cookies are only used to support the active website process and are not used for advertising.

Right of Withdrawal - Return Conditions

Registrations for our events and memberships are considered binding upon confirmation. Once confirmed, registration fees are non-refundable.

Please note that under the rules of the European Union, the right of withdrawal (commonly referred to as the cooling-off period) typically does not apply to contracts for event registrations or memberships. Therefore, once you have registered and paid for an event or membership, you are committed to attending or using the services provided.

Registrations for our events and memberships are personal and are not transferable.

If you have any questions or concerns regarding this policy, please contact us for further assistance.

EBSCA Coach Connect

EBSCA Coach Connect is an online information platform where clubs, federations, academies and coaches may publish or view coaching-related listings, subject to account access, membership access, approval and platform rules.

EBSCA (EBCA & WBSC Europe) provides the technical platform and may review, edit, refuse, unpublish, expire or remove listings at its discretion. Publication of a listing does not mean that EBSCA (EBCA & WBSC Europe) has verified, endorsed or guaranteed the listing, the coach, the club, the role, the compensation, the working conditions or any later agreement.

EBSCA (EBCA & WBSC Europe) is not an employer, employment agency, recruiter, intermediary, broker, contracting party, mediator or legal advisor. EBSCA (EBCA & WBSC Europe) does not negotiate, arrange, supervise or guarantee appointments, contracts, payments, travel, accommodation, insurance, visas, work permits, taxes or compliance with local law.

Clubs and organizations are fully responsible for the accuracy of their listings and for all legal, financial, tax, employment, insurance, immigration, safeguarding and sporting obligations connected to an opportunity.

Coaches are fully responsible for assessing any opportunity, club, organization, country, contract, compensation, insurance, visa, work permit and local legal requirement before entering into any agreement or travel arrangement.

Any contact, negotiation, agreement, payment, appointment, dispute or damage resulting from a Coach Connect listing is solely between the involved coach and club or organization. EBSCA (EBCA & WBSC Europe) is not liable for such contacts, agreements, disputes, losses or damages.

Listings may not include requirements or preferences based on protected characteristics such as nationality, ethnic origin, race, gender, age, religion, disability, sexual orientation, family status, health status, political opinion or any other characteristic protected by applicable law. Any information requested from a candidate must be relevant to assessing coaching qualifications, experience, availability and suitability.

Misuse of Coach Connect, deliberately incorrect information, wrong-category posting, spam, misleading content or inappropriate conduct may lead to refusal, removal of listings, suspension of access or permanent exclusion from the platform.

• all listings are subject to EBSCA review
• each listing may be refused, edited, suspended, expired, unpublished or removed without compensation
• each listing is published for one month at a time when approved
• each listing may be extended a maximum of six times through a private renewal link
• a coach may publish a maximum of three coach availability listings per active EBSCA Membership year
• club opportunities can only be posted for WBSC Europe member countries
• wrong-category posting or attempts to avoid membership requirements may lead to permanent exclusion

Contact

For questions about this legal notice, privacy policy, cookie policy, memberships, events, payments or personal data, please contact EBSCA through the contact form on this website or by email.